ADMIN CLERK: ADMINISTRATION SERVICES

Department of Higher Education and Training

Reference number: RFT/ADMIN/CLERK/12
Salary: R237 453 per annum (Level 05), plus benefits
Centre: Randfontein Campus
Province: Gauteng
Closing date: 28 September 2026
Circular: No 33 of 2026

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Requirements

Matric/Grade12 Certificate plus a recognised 3-year National Diploma or Degree in Public Administration/Management Assistant/Office Management and Technology or any other relevant qualification. A valid driver’s license will be an added advantage. Must be computer literate. Competencies, Knowledge, And Skills: Must have knowledge and understanding of the registration processes and procedure. Ability to communicate well with people at different levels and backgrounds. Must have knowledge of switchboard operation. Must have good telephone etiquette. Ability to capture data. Should have sound organisational skills, planning, organising, communication, customer services and report writing skills. High level of integrity and loyalty.

Duties

Administer and assist with student registration processes in line with the college’s Standard Operating Procedures (SOPs). Capture and verify student information on the Business Management System (BMS). Print and distribute control lists and class registers. Verify data before submission to the Department of Higher Education and Training (DHET). Screen and process online applications. Attend to student and public enquiries. Operate the campus switchboard and direct calls appropriately. Capture student marks and absenteeism accurately. Maintain updated student academic records and ensure all information is securely stored and accessible when required. Capturing and administration of requisition forms, receive goods and services, verify deliveries against relevant documents, and follow up on outstanding orders. Ensure proper documentation and filing for all procurement-related transactions at campus level. Provide administrative support services (application of college bursaries) to the campus management team.

Where to send your application

Please hand deliver your application or email it to Admin Clerk: Randfontein – rftadminclerk@westcol.co.za in a pdf format and as one attachment, quoting 47 the relevant reference number to the Principal, Western TVET College, Corporate Office, 42 Johnstone Street, Randfontein, 1760.

Enquiries

Ms M Hlatshwayo/Mr P Motai Tel No: (011) 692 4004, Ext. 1010/1061/1062

Note

All applications must be accompanied by a signed and fully completed NEW Z83 form obtainable from any public service Department or DPSA website, a comprehensive CV including at least three contactable references. Only shortlisted candidates will be required to submit certified copies of original documents with academic records/transcripts and other relevant supporting documents on or before the day of the interview following communication from HR Office. Foreign qualifications must be accompanied by a SAQA evaluation report. All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. If you have not been contacted within six months after the closing date, please consider your application as unsuccessful. Successful candidates will be subjected to a vetting and financial disclosure process (criminal record, citizenship, qualification verification and employment verification). People living with disability are encouraged to apply. If you have not been contacted within six months after closing date, please consider your application as unsuccessful. Western TVET College is an equal opportunities employer and reserves the right not to fill the posts. People with disability are encouraged to apply. Please ensure that the Z83 form is completed in full. Incomplete Z83 will be disqualified.

Taken from Public Service Vacancy Circular 33 of 2026, published by the Department of Public Service and Administration on 11 September 2026. Open the PDF to check this post against the original. Last checked 11 September 2026.

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