ADMINISTRATION CLERK: FLEET MANAGEMENT

Department of Public Works and Infrastructure

Component: Auxiliary Services

Reference number: S.4/3/8/84
Salary: R237 453 per annum (Level 05)
Centre: Head Office - Polokwane
Province: Limpopo
Closing date: 25 September 2026
Circular: No 32 of 2026

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Requirements

A qualification at NQF level 04 as recognized by SAQA. Valid driver’s license, with the exception of applicants with disabilities. Knowledge And Skills: Basic knowledge of relevant Public Service. Subsidized Vehicle Motor Transport Handbook version 1 of 2017. Government Motor Transport Handbook version 1 of 2019. Public Finance Management Act, Act No. 1 of 1999 as amended. Communication skills (verbal and written). Planning and organising. Data capturing. Collecting statistics. Presentation skills. Functional computer literacy (MS word, PowerPoint, Excel and Outlook).

Duties

Render administration clerical support on government-owned vehicles: Allocate and issue government vehicles to the users. Receive and verify log sheets & trip Authorization forms upon vehicle return. Record, organise, store, capture and retrieve correspondence and data in relation to fleet management. Capture and update fleet management registers and statistics. Handle routine enquiries. Maintain accurate fleet records (Approved Trip Authorization forms, Exemptions, Log sheets etc). Conduct pre and post vehicle inspections. Reconcile log sheets, fuel receipts, Trip Authorization forms and transaction reports from the suppliers. Book vehicles for maintenance and repairs. Capture & Issue traffic fines to the responsible driver. Ensure that vehicles licence are renewed on time. Safeguard fleet management assets, including fuel cards, vehicle keys, licenses, and fleet-related equipment. Render administration clerical support on Subsidised Vehicle Motor Scheme A & B. Verify the accuracy of Scheme A, B fuel claims in line with the policy. Submit accurate fuel claims for payment. Capture and update fuel claims on systems. Attend to queries related to fuel claims. Keep accurate records of fuel claims processed each month. Conduct monthly vehicle inspection on Scheme A vehicles. Capture and update fleet management registers and statistics. Liaise with the service providers on matters related to fleet. Render administration clerical support on MMS/SMS running allowances. Verify the accuracy of MMS/SMS fuel claims in line with the policy. Submit accurate fuel claims for payment. Capture and update fuel claims on systems. Attend to queries related to MMS/SMS fuel claims. Keep accurate records of fuel claims processed each month. Capture and update fleet management registers and statistics. Render administration support services on financial and physical resources in accordance with the relevant policies and legislative frameworks: Capture and update fleet expenditure for G-Cars, Subsidised vehicle Scheme A & B, and MMS/SMS running allowances. Verify supporting documents for payments and ensure compliance with financial prescripts and departmental policies. Assist with the preparation of audit files and provide supporting documentation during internal and external audits. Identify and report discrepancies, irregularities, or potential risks relating to fleet expenditure and resource management. Ensure compliance with the Public Finance Management Act (PFMA), Treasury Regulations, departmental policies, and other relevant legislative frameworks. Compile monthly, quarterly and annual expenditure reports for management.

Where to send your application

Applicants should apply through the following website https://erecruitment.limpopo.gov.za The application on the eRecruitment system should be accompanied by the new Z83 and recent comprehensive CV (previous experience must be comprehensively detailed, i.e. positions held and duration/dates). Failure to attach required documents will result in the application not being considered/disqualified Applications may also be hand delivered/posted to: Department of Public Works, Roads and Infrastructure: Private Bag X9490, Polokwane, 0700 or 231 hand delivered at Works Tower Building, No. 43 Church Street, Polokwane, 0699. For Capricorn District: Private Bag X9378, Polokwane, 0700 Or hand deliver at 15 Landros Mare street, next to Correctional Services. For Mopani District: Private Bag X576, Giyani, 0826 or hand deliver at 570 Parliamentary Building, Giyani. For Sekhukhune District: Private Bag X02 Chuenespoort, 0745 or hand deliver at Lebowakgomo Zone A, next to traffic department. For Vhembe District: Private Bag X2248, Sibasa, 0970 or hand deliver at Cnr. Traffic and Raluswielo Street, Sibasa. For Waterberg District: Private Bag X1028, Modimolle, 0510 or hand deliver at Cnr. Thabo Mbeki & Elias Motsoaledi Street. The application on eRecruitment system should be accompanied by recent comprehensive CV (previous experience must be comprehensively detailed, i.e. positions held and duration/dates) as well as copies of all qualifications, Identity Document and valid driver’s license only. Failure to attach copies and required documents will result in the application not being considered/disqualification.

Enquiries

Ms. Hanyane NP, Mr. Moabelo MJ, Ms. Motsai S Tel No: (015) 284 7586/7627/7262.

Taken from Public Service Vacancy Circular 32 of 2026, published by the Department of Public Service and Administration on 4 September 2026. Open the PDF to check this post against the original. Last checked 10 September 2026.

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