ADMINISTRATION CLERK PRODUCTION

Department of Water and Sanitation

Branch: Water And Sanitation Services Management: FS Cd: Provincial Operations: Free State Sd: Hydrological Services

Reference number: 070826/04
Salary: R237 453 per annum (Level 05)
Centre: Bloemfontein
Province: Free State
Closing date: 7 August 2026
Circular: No 26 of 2026

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Requirements

A Senior/Grade 12 certificate or equivalent. Previous administrative experience will serve as an added advantage. Basic understanding of Batho Pele Principles. Basic knowledge of Microsoft Excel, Word and PowerPoint. Knowledge of clerical functions, practices, as well as the ability to capture data, operate a computer and collate administrative statistics. Basic knowledge and insight of Human Resources prescripts. Knowledge and understanding of the legislative framework governing the Public Service. Knowledge of working procedures in terms of working environment. Interpersonal relations. Flexibility. Teamwork. Basic knowledge of problem solving and Analysis. People and Diversity Management. Client Orientation and Customer Focus. Communication. Accountability and ethical Conduct.

Duties

Provide administrative Support to the Directorate: Manage incoming and outgoing documents. Coordinate the logistics of meetings, taking minutes at meetings and distribution of documents/packages to various stakeholders as required. Assist with the collation of monthly reports and presentations as required by the Director. Keep and maintain the asset register of the Directorate. Maintain a leave register for the Directorate. Handle telephone accounts for the Directorate. Hydrological data administration: Update Information on OSIRIS database and N-drive location. Assistance with hydrological data processing: Assist with the capturing and supply of daily readings. Assist with data capturing on HYDSTRA. Provide Financial Administrative Support which will include requesting BAS reports, capturing S&T claims and capturing invoices for the Directorate monthly. Liaise with internal and external stakeholders in relation to the procurement of goods and services. Capture and update expenditure of the Directorate. Check the correctness of subsistence and travel claims of officials and submit them to the manager for approval. Assist with document logistics between the office of the Director, other Directorates and the office of the Provincial Head. Assist the Director with travelling arrangements. Assist with the administration related to personnel matters, such as the scanning and saving of documents before it is submitted to Human Resources.

Where to send your application

All applications to be submitted online on the following link: https://erecruitment.dws.gov.za/

Enquiries

Mr C Lloyd Tel No: (051) 405 9000

Note

Only shortlisted candidates will be required to submit certified copies of qualifications and other related documents on or before the day of the interview following communication from Human Resources. The application must indicate the correct Job title, the office where the position is advertised and the Reference number as stated in the advert. Failure by the applicant to fully complete the application form will lead to disqualification of the application during the selection process. Applications filed by hand on the Z83 will unfortunately not be considered. Should you be in a possession of foreign qualification, it must be accompanied by an evaluation certificate from the South African Qualification Authority (SAQA). Dual citizenship holders must provide the Police Clearance certificate from country of origin when shortlisted. All non-SA Citizens will be required to submit a copy of proof of South African permanent residence when shortlisted. Applications that do not comply with the above-mentioned requirements will not be considered. Suitable candidates will be subjected to a personnel suitability check (criminal record, financial checks, qualification verification, citizenship checks, reference checks and employment verification). Correspondence will be limited to short-listed candidates only. If you have not been contacted within three (3) months after the closing date of this advertisement, please accept that your application was unsuccessful. The Department reserves the right not to make any appointment(s) to the advertised post(s). Applicants who do not comply with the above-mentioned requirements, as well as applications received late, will not be considered. The Department does not accept applications via fax or post. Failure to upload and submit all the requested documents will result in the application not being considered during the selection process. All successful candidates will be expected to enter into an employment contract and a performance agreement within 3 months of appointment, as well as be required to undergo a security clearance three (3) months after appointments. All shortlisted candidates, including SMS shall undertake two pre-assessments. One will be a practical exercise to determine a candidate’s suitability based on posts technical and generic requirements and the other must be an integrity (ethical conduct) assessment.

Taken from Public Service Vacancy Circular 26 of 2026, published by the Department of Public Service and Administration on 24 July 2026. Open the PDF to check this post against the original. Last checked 30 July 2026.

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