PERSONAL ASSISTANT

Department of Economic Development and Tourism

Chief Directorate: Financial Management

Reference number: C6/26/15
Salary: R338 106 – R398 277 per annum (Level 07)
Centre: Head Office: Polokwane
Province: Limpopo
Closing date: 28 September 2026
Circular: No 31 of 2026

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Requirements

Grade 12 plus an NQF 6 qualification in Office Administration / Public Management / Management Assistant or equivalent as recognized by SAQA. A Bachelor’s degree will be an added advantage. Minimum of one (1) to two (2) years’ experience providing support to SMS/Executive Management. Experience in diary management, travel coordination, and secretarial services. Exposure to basic financial administration and procurement processes. Valid driver’s license (with exception of persons with disability). Skills And Knowledge: Basic knowledge of PFMA, Treasury Regulations, and DPSA prescripts. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Excellent communication skills (verbal and written). High-level organisational and time management skills. Ability to handle confidential information with discretion. Professionalism, courtesy, and strong interpersonal skills.

Duties

Manage the CFO’s diary, schedule appointments, and coordinate engagements. Handle correspondence, prepare briefing notes, and draft official documents. Ensure effective flow of information and documents to and from the CFO’s office. Organise meetings, prepare agendas, take minutes, and follow up on decisions. Coordinate travel arrangements, logistics, and event planning for the CFO. Maintain safekeeping of all documentation in line with legislation and policies. Collect, collate, and coordinate documents related to the CFO’s unit budget. Assist the CFO’s unit in determining funding requirements for MTEF submissions. Keep records of expenditure commitments, monitor expenditure, and alert the CFO of possible over/under spending. Check and correlate BAS/financial system reports to ensure expenditure is correctly allocated. Draft memos for shifting of funds (movement of funds between budget items) for CFO’s review. Compare MTEF allocations with requested budgets and inform the CFO of variances. Handle procurement of standard items (stationery, refreshments, etc.) for the CFO’s office. Obtain necessary signatures on procurement advices and salary reports. Coordinate logistical arrangements for CFO’s meetings, workshops, and official events. Collect, analyse, and compile information requested by the CFO. Prepare briefing notes and meeting packs for CFO engagements. Record minutes/decisions of CFO meetings and follow up on progress.

Where to send your application

Applicants should apply through the following website https://erecruitment.limpopo.gov.za Applications can also be hand delivered to: Evridiki Towers, Registry Office No. B1-73, 19 Biccard Street, Polokwane, 0700 OR posted to Head of Department: Department of Economic Development, Environment and Tourism, Private Bag X9484, Polokwane, 0700.

Enquiries

Ms. WA Klaassen Tel No: (015) 293 8691

Taken from Public Service Vacancy Circular 31 of 2026, published by the Department of Public Service and Administration on 28 August 2026. Open the PDF to check this post against the original. Last checked 10 September 2026.

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