ADMINISTRATION CLERK

Department of Basic Education

Directorate: Teaching Practice Improvement

Reference number: 324
Salary: R237 453 per annum (Level 05)
Centre: Kuils River
Province: Western Cape
Closing date: 31 July 2026
Circular: No 25 of 2026

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Requirements

National Senior Certificate (or equivalent). A minimum of one year experience in an administrative environment. Knowledge: Knowledge of administration duties, practices as well as the ability to capture data, operate a computer and collect information. Knowledge and understanding of the legislative framework governing the Public Service; Knowledge of working procedures in terms of the working environment. Skills: Numeracy; Literacy: Typing; Computer Literacy; Attention to detail (Accuracy); Planning and organisation; Good verbal and written communication; Budgeting and finance; Flexibility and teamwork.

Duties

Assisting with pre-delivery administration management: Prepare and send confirmation and declaration letters to qualifying course participants. Follow-up on outstanding declaration letters from course participants; Prepare and administer bulk SMS and or e-mails to confirm and communicate with course participants regarding logistics for courses; Prepare Master Participant profile, create classrooms on LMS; Follow-up on incomplete information on the Master profile; Prepare attendance registers and data spreadsheets for pre-course confirmation; Follow-up on catering in consultation with Training Co-ordinator; Prepare and managing the links for online training sessions and prepare registers for online sessions, MS Teams and LMS; Ensure venues are set up for programme delivery, prepare registration tables, set up signage, etc; Prepare meeting packs/and or training material; Receive substitute documents and follow-up on incomplete documents. Assisting with post-delivery administration management: Record substitute documents, quality assure documents for submission for payment to Directorate: Service Benefits Multi-Functional Teams; Record and process subsistence and travel (S&T) claims for necessary authorisation. Prepare and quality assure the certificate. Lists for verification and necessary authorisation; finalise master participant profile for final auditing verification purposes; Dispatch e-Certificates to qualifying course participants. Preparing data for compliance reports: Verifying master participant profile with latest PERSAL data; Record, organise, store, capture and retrieve correspondence and data; Update registers and databases; Keep and maintain the filing system for the component by filing documents and record-keeping. Quality assuring audit data. Provide a general clerical support service: Type letters and/or other correspondence when required; Compile letters; Keep and maintain the incoming and outgoing document register of the component; Handle routine enquiries; Make photocopies; Distribute documents/packages to various stakeholders as required; Capture and update expenditure; Keep record of budget allocation; Check correctness of subsistence and travel claims of officials and submit for approval.

Where to send your application

Applications must be submitted by using the following URL https://www.westerncape.gov.za/education via Google Chrome or Mozilla Firefox.

Enquiries

Mr G De Bruyn Tel No: (021) 834 2800

Taken from Public Service Vacancy Circular 25 of 2026, published by the Department of Public Service and Administration on 17 July 2026. Open the PDF to check this post against the original. Last checked 30 July 2026.

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