ADMINISTRATION OFFICER

Requirements

An undergraduate qualification in Office Management and Technology/Business Management/ Administration Management at NQF Level 6 as recognised by SAQA. A minimum of 1 years experience in administration is required. Extensive knowledge of various filing systems. Knowledge of the Public Service Regulations. Knowledge of Office Administration methodologies. Knowledge and Understanding of departmental legislation and Prescripts. Knowledge of the Public Finance Management Act (PFMA) and National Treasury Regulations. Knowledge of Supply Chain Management processes. Willingness to travel and work extended hours. Required skills and competencies: Planning and organising. Analytical thinking. Problem Solving. Financial Administration. Financial Administration. Office Administration Time Management. Planning. Interpersonal. Verbal and Written Communication. Teamwork. Customer Focus. Multi-Tasking. MS Office (MS Word, Excel, PowerPoint). Computer literacy. Patriotic, Honesty, Integrity and Accountability.

Duties

The successful candidate will be responsible for, amongst others, the following specific tasks: Implement the administrative operations of the office. Perform general administrative activities in support of the unit. Draft submissions, reports, submissions, memorandums and minutes for the unit). Conduct records and document management both manually and electronically. Provide support in completing and processing of subsistence claims. Keep track of all incoming work and ensure that all deadlines are met. Liaise with all stakeholders relevant to the office. Administer leave arrangements. Process forms and documents related to claims, payments, invoices and consultant fees relevant to the office. Type correspondence as and when required. Oversee office equipment and organise maintenance and repairs as required. Provide logistical services in the functional unit. Ensure innovation and service delivery within the Unit. Ensure the implementation of effective risk and compliance management practices. Ensure the implementation of effective risk and compliance management practices. Ensure effective and efficient management of human, physical and financial resources within the Unit. Coach and guide staff on best practices and compliance with regulatory requirements.

Where to send your application

Applications compliant with the “Directions to Applicants” above, must be submitted online at https://erecruitment.dha.gov.za or sent to the correct address specified as follows:-Western Cape: Physical Address: 4th Floor Fair Cape Building, 56 Barrack Street, Cape Town, 8000.

Enquiries

Western Cape: Mr M Pienaar Tel No: (021) 488 1409

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