ADMINISTRATIVE CLERKS: FINANCE

Department of Higher Education and Training

Reference number: CARL/FINANCE/10
Salary: R237 453 per annum (Level 05), plus benefits
Centre: Carletonville Campus
Province: Gauteng
Closing date: 28 September 2026
Circular: No 33 of 2026

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Requirements

Matric/Grade12 Certificate plus a recognised 3-year National Diploma or Degree in Finance/Financial Accounting/ Cost and Management Accounting / Internal Auditing or any other relevant qualification. Must be computer literate. Competencies, Knowledge, And Skills: Must have basic knowledge of financial functions, practices as well as the ability to capture data, operate computer and collate financial statistics. Basic knowledge of the Public Service financial legislations, procedures, and Treasury Regulations (PFMA, PSA, PSR, PPPFA, Financial Manual). Knowledge of basic financial operation, ability to perform adequately and methodically under pressure. Knowledge of COLTECH, SAGE evolution and other relevant business information management systems. Should have good administrative, basic numeracy, accuracy, people management, communication, problem solving, planning, and organising skills.

Duties

Render financial accounting transactions, receive invoices, check correctness, verification, and approval and submitting for payment. Process invoices (capture payments). Follow-up on all outstanding student debts including clearing of student unknown deposit accounts. Prepare monthly debt management report on outstanding debts, recoveries. Reconcile campus tuition fee bank account. Submitting all refund and overpayments to Corporate for processing. Capturing all procurement requests on Pastel and follow through with procurement management. Assist in administration and controlling of petrol cards and college car bookings of all vehicles issued to campus (vehicles and generators). Assist with the coordination of bursary allocations. Administer the ordering of stationery and textbooks. Issue textbooks to students. Record issued stock. Conduct regular fixed asset verification ensuring all assets barcoded, correct details captured (location, description) and reconciled with Fixed Assets Register (moveable and immoveable) Administer and record the movement of all assets on the fixed assets register. Identify all unusable and obsolete assets. Ensure completeness and accuracy of the fixed asset register for the annual external audit preparation.

Where to send your application

Please hand deliver your application or email it to: Admin Clerk: Finance (Carletonville) – carlfinclerk@westcol.co.za Admin Clerk: Finance (Krugersdorp West) – kwfinclerk@westcol.co.za in a pdf format and as one attachment, quoting the relevant reference number to the Principal, Western TVET College, Corporate Office, 42 Johnstone Street, Randfontein, 1760.

Enquiries

Ms M Hlatshwayo/Mr P Motai Tel No: (011) 692 4004, Ext. 1010/1061/1062

Note

All applications must be accompanied by a signed and fully completed New Z83 form obtainable from any public service Department or DPSA website, a comprehensive CV including at least three contactable references. Only shortlisted candidates will be required to submit certified copies of original documents with academic records/transcripts and other relevant supporting documents on or before the day of the interview following communication from HR Office. Foreign qualifications must be accompanied by a SAQA evaluation report. All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. If you have not been contacted within six months after the closing date, please consider your application as unsuccessful. Successful candidates will be subjected to a vetting and financial disclosure process (criminal record, citizenship, qualification verification and employment verification). People living with disability are encouraged to apply. If you have not been contacted within six months after closing date, please consider your application as unsuccessful. Western TVET College is an equal opportunities employer and reserves the right not to fill the posts. People with disability are encouraged to apply. Please ensure that the Z83 form is completed in full. Incomplete Z83 will be disqualified.

Taken from Public Service Vacancy Circular 33 of 2026, published by the Department of Public Service and Administration on 11 September 2026. Open the PDF to check this post against the original. Last checked 11 September 2026.

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