ADMINISTRATIVE OFFICER

Department of Basic Education

Directorate: Provincial Printing

Reference number: 310
Salary: R338 106 per annum (Level 07)
Centre: Maitland
Province: Western Cape
Closing date: 31 July 2026
Circular: No 25 of 2026

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Requirements

An appropriate degree/diploma with 3 years' relevant experience in an Examination or Educational environment or A National Senior Certificate (or equivalent) with 6 years' relevant experience in an Examination or Educational environment. A valid driver’s licence (excluding code A/A1). Knowledge: Project Planning; Relevant National and Provincial legislation and regulations pertaining to Finance. Relevant National and Provincial Legislation and regulations pertaining to Human Resource Management; SA Schools Act (as revised); General and Further Education and Training Quality Assurance Act (as revised); Relevant National and Provincial legislation pertaining to Conduct, Administration and Management of Assessment (SC-Report 550 / NSC / ABET); Education Department Service Delivery Charter (Batho Pele); Western Cape Education Department Service Delivery Model; PFMA (1999) as amended; new developmental trends in the printing industry. Skills: Written and verbal communication (at least 2 official languages of the province); Numeracy skills; Literacy skills; Team building; Motivational; Planning and organizing; People management skills; Computer literacy (Microsoft Office); Writing.

Duties

Administer the Printing Process regarding question Papers: Plan and Prioritise question papers according to the Project Plan (including exam timetables); Verify the number of question paper files received from Division Processing Question Papers and sign acknowledgement of receipt; Update management plans to inform printing, packing and distribution processes (timeframes, delivery dates, printing information); Administer the digipath process for routing print jobs; Report to supervisor (daily); Oversee that the printing quality corresponds with what has been requested by the client; Signing off first proof; Ensure integrity of examination papers and that the security and standard operating procedures are follows; Ensure by means of continuous random checks that the quality of the printing work is according to specification; Ensure that all damaged and spoilt question papers are destroyed according to procedures. Administer all other printing processes (other than Question Papers): Plan and prioritise all incoming printing requests; Liaise with client if necessary, regarding printing request; Ensure that printing is done according to client specifications and within timeframes; Ensure by means of continuous random checks that the quality of the printing work is according to specification. Oversee the sealing process (question papers and other printing): Plan and prioritise sealing process requests; Oversee that the sealing quality corresponds with what has been requested by the client; Ensure by means of continuous random checks that the quality of the sealing work is according to specification. Administer the Storeroom: Oversee stocktaking on regular basis and ensure that stock levels are correct; Ensure that keeping abreast of newest technology (printing equipment and consumables); Responsible for the specifications and quotation regarding technology and consumables; Responsible for the verification of invoices; Ensure that invoices are sent to Division Administrative Support Services for payment. Administer the process for repairs and maintenance of Equipment: Responsible for quotations from service providers; Responsible for certifying that services rendered were satisfactory and that the supplier is entitled to payment; Arrange for payments. Responsible for Security in Printing Room/Building: Ensure security on the printing floor; Maintain the security system (Electronic System); Responsible for the monitoring security at printing room (restricted areas) (Electronic System); Ensure that security systems are in working condition and upgraded Regularly; Responsible for reporting any problems relating to the security system to management and service provider; Responsible for access in printing room (Access clearance); Responsible for keys for lock-up of the building and locks of the strongroom and storeroom. Responsible for software matters (Printing Equipment): Identify problem areas and arrange for corrective steps; Responsible for the upgrading of software; Responsible for submission to upgrade software; Send it to Management for approval.

Where to send your application

Applications must be submitted by using the following URL https://www.westerncape.gov.za/education via Google Chrome or Mozilla Firefox.

Enquiries

Mr D Pretorius Tel No: (021) 467 2945

Taken from Public Service Vacancy Circular 25 of 2026, published by the Department of Public Service and Administration on 17 July 2026. Open the PDF to check this post against the original. Last checked 30 July 2026.

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