ADMINISTRATIVE SUPPORT OFFICER

Department of Basic Education

Directorate: Professional Development

Reference number: 312
Salary: R338 106 per annum (Level 07)
Centre: Kuils River
Province: Western Cape
Closing date: 31 July 2026
Circular: No 25 of 2026

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Requirements

National Senior Certificate (or equivalent) and an appropriate Diploma/Degree or equivalent. 3 years' relevant experience. A valid driver’s licence (excluding code A/A1). Knowledge: Knowledge of provincial and national education policies and procedures; Knowledge of relevant legislation/policies/prescripts and procedures; Basic financial administration. Skills: Numeracy; Literacy; Computer Literacy; Language skills; Project Management; Strong conceptual and formulation skills; Analytical skills; Strong leadership skills with specific reference to the ability to display thought leadership in complex applications; Team building and strong inter-personal skills; Excellent communication skills; Outstanding planning, organizing and people management skills; Presentation skills.

Duties

Render line administrative support services: Provide administrative support with regards to the teacher appreciation and recognition programmes and projects: Liaise with and provide support to districts and schools; Assist with administrative processes; Assist with financial and procurement (of goods and services) processes: Compile requisition forms for submission; Coordination of travel and subsistence claims; Provide administrative support with regards to the delivery of provincial and national teacher professional development initiatives: Assist with administrative processes. Perform administrative tasks: Type out registers; Produce name tags for participants to seminars; Verify claims are correct and properly processed; Assist with financial and procurement (of goods and services) processes. Maintain database for the in-service bursary scheme for educators: Updating the bursary scheme database: Verify bursary forms and supporting documents; Capture bursary holders’ details. Report on bursary holders and course statistics; Draw data and compile reports. Assist with the management and implementation of the Continuous Professional Teacher Development Management System (CPTD MS): Assist with the communication to Head Office components, Districts and stakeholders regarding the implementation of the CPTD MS; Provide support to the provincial coordinator regarding seminars, workshops, meetings and general queries; Receive attendance registers, update them on the system, and keep track of registers for CPTD MS professional development point uploading. Render general administrative support services: Ensure and advise on the effective flow of information and documents to and from the component; Ensure the safekeeping of all documentation in line with relevant legislation and policies; Obtain inputs and collate and compile reports, e.g.: Progress reports; Monthly reports; Management reports. Scrutinise routine submissions/reports and make abbreviated notes and/or recommendations for the manager; Respond to enquiries received from internal and external stakeholders; Draft documents as required; Collect, analyse and collate information requested by the manager; Ensure that travel arrangements are well coordinated. Provide support to the manager regarding meetings: Scrutinise documents to determine actions/information/documents required for the meeting; Collect and compile all necessary documents for management, to inform management on the contents; Record minutes/decisions and communicate to relevant role-players, follow-up on progress made and prepare briefing notes for the manager; Coordinate logistical arrangements for meetings when required. Render advice and liaise with regard to administrative matters: Keep updated on WCED administrative policies; Studies the relevant Public Services and departmental prescripts/policies and other documents and ensure that the application thereof is understood properly; Remain abreast with procedures and processes that apply to the component; Compile reports and submissions on request.

Where to send your application

Applications must be submitted by using the following URL https://www.westerncape.gov.za/education via Google Chrome or Mozilla Firefox.

Enquiries

Mr G De Bruyn Tel No: (021) 834 2800

Taken from Public Service Vacancy Circular 25 of 2026, published by the Department of Public Service and Administration on 17 July 2026. Open the PDF to check this post against the original. Last checked 30 July 2026.

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