ASSISTANT DIRECTOR: RECORDS MANAGEMENT

Department of Public Service and Administration

Reference number: DPSA 16/2026
Salary: R487 197 per annum (Level 09). Annual progression up to a maximum salary of R573 897 is possible, subject to satisfactory performance.
Centre: Pretoria
Province: Gauteng
Closing date: 18 August 2026
Circular: No 27 of 2026

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Requirements

A Senior Certificate, a minimum qualification at NQF Level 6 in Records Management / Information Management / Science / Knowledge Management / Public Management / Public Administration as recognised by SAQA. Minimum 2 years’ supervisory experience. A minimum of 3 years’ experience in a records management environment. Knowledge Section 13(5) of the National Archives and Records Service Act, 1996, as amended; Personal Information Protection Act (POPIA); Minimum Information Security Standards (MISS); proficiency in Electronic Records Management Systems (ERMS); knowledge of environmental practices; and knowledge of relevant statutory and regulatory frameworks governing records management. Attributes: professionalism, flexibility, resourcefulness, ability to work under stressful situations and pressure, trustworthiness, hard work, ability to work independently, teamwork and self-motivation. Generic skills: interpersonal skills, patience, problem-solving skills, analytical skills, administrative skills, organisational skills, meticulousness, planning and time management, influencing, managing performance, managing people, accuracy and attention to details, capability of prioritising, ability to maintain the integrity of information and computer literacy. Management Skills: Management skills, communication skills, decision-making skills, leadership skills, change management, project management, people management, policy analysis and development. Technical skills: Record management principles, contract management and a driver's licence.

Duties

Develop, review, implement and monitor Records Management policies, guidelines and procedure manuals. Conduct research/benchmark on records management procedure manual, policies, and guidelines. Conduct awareness on approved records management policies and filing system. Provide reproduction, administer and safeguard documents. Supervise the rendering of Messenger services and Mailroom services. Monitor service level agreements of contracts. Compile quarterly contracts performance management report. Provide records classification, indexing services, records keeping systems and disposal programme. Maintain the approved filling system and records storage systems. Ensuring that all electronic records are managed according to the requirements of the National Archives and good governance. Provide support in all the Operational, Systems and Processes of the Directorate. Address all audit findings by the approved due dates.

Where to send your application

quoting the reference number must be addressed to Mr. Thabang Ntsiko. Applications must be posted to the Department of Public Service and Administration, Private Bag X916, Pretoria, 0001, or delivered to 546 Edmond Street, Batho Pele House, cnr. Edmond and Hamilton Street, Pretoria, Arcadia 0083, or emailed. E-mail your application to Advert162026@dpsa.gov.za

Enquiries

Mr. J.M. Mkhatshwa Tel No: (012) 336 1595.

Taken from Public Service Vacancy Circular 27 of 2026, published by the Department of Public Service and Administration on 31 July 2026. Open the PDF to check this post against the original. Last checked 31 July 2026.

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