ASSISTANT DIRECTOR: SUPPLY CHAIN MANAGEMENT

Requirements

Grade 12 / Matric or equivalent, An appropriate Degree / National Diploma in Supply Chain Management or equivalent plus at least 3 years’ appropriate supervisory experience in Supply Chain Management. Unendorsed Valid driver’s license. Knowledge, Skills, Training and Competencies [Ne1.1]. Knowledge of Public Finance Management Act, Preferential Procurement Policy Framework Act, Health SCM Delegations. Good communication, leadership, interpersonal and decision making qualities. Sound management, negotiation, inter-personal, decision making and solving problems. Knowledge of Treasury Regulations and Practice Notes. Good verbal and written communication skills. Knowledge of current Health Legislation and policies at Public Institutions. Ability to handle sensitive financial information in strictest confidence. Working knowledge of the Basic Accounting Systems (BAS)/ LOGIS and understand Promotion of Access of Information Act. Knowledge on Security Management Act. Computer literacy in MS Word and Excel.

Duties

Manage demand planning, procurement of goods and services, quotations and bids in line with the Hospital Annual Operational Plan and approved procurement plan. Ensure efficient, economical and accountable management of SCM personnel, budgets and other allocated resources. Engage end users and stakeholders to identify procurement needs, service-delivery gaps and SCM compliance risks. Provide management with sound SCM advice, recommendation and corrective actions on procurement and contract matters. Communicate and implement applicable SCM circulars, policies amendments, Treasury instructions and practice notes. Ensure transparent, fair, competitive and cost-effective procurement and compliance with applicable legislation and delegations. Provide technical guidance to hospital management on acquisition, logistics, contract administration and supplier performance. Implement and monitor SCM procedure, internal controls, requisitions, purchase orders, good receipt and record keeping in preparation for Audits. Compile and analyse monthly SCM performance, procurement, contract, accrual and compliance reports, address exceptions promptly. Participate in multidisciplinary management structures to align SCM activities with clinical and operational priorities. Manage SCM operations and staff performance, including procurement turnaround times, LOGIS processes and asset controls. Ensure sound strategies to avoid Unauthorized, Irregular, Fruitless and Wasteful Expenditure and Reports thereof. Identify staff skills gaps, coordinate SCM training and promote continuous development and ethical conduct. Monitor compliance with the PFMA, Treasury Regulations, departmental SCM framework and supply chain prescripts, prevent and report irregular expenditure.

Where to send your application

All applications should be emailed to LadysmithHospital.Job@kznhealth.gov.za / erick.ngxongo@kznhealth.gov.za or be posted to: The Human Resource Management, Ladysmith Regional Hospital, Private Bag X9928, Ladysmith, 3370 or Hand delivery to: The Human Resource Management Offices, Ladysmith Regional Hospital, Office No: 15, 36 Malcom Road, Ladysmith, 3370. FOR ATTENTION : Mr S.L.Dlozi

Enquiries

Mrs. N. Mthembu (Deputy Director: Finance) Tel No: (036) 637 2111

Note

This Department is an equal opportunity, affirmative action employer, whose aim is to promote representivity in all levels of all occupational categories in the Department. Note: The contents of this Circular Minute must be brought to the notice of all eligible officers and employees on your establishment of all Institutions. Institutions must notify all candidates who qualify for post in this circular minute even if they are absent from their normal places of work to apply. Direction to Candidates: the following documents must be submitted: Application for Employment form (Z83) which is obtainable from any Government Department OR from the website - www.kznhealth.gov.za.The application form (Z83) must be accompanied by a detailed Curriculum Vitae only. Only shortlisted candidates will be required to submit certified copies of qualifications and other related documents on or before the day of the interview following communication from Human Resources. The reference number must be indicated in the column provided on the form Z83 and on the back of the envelope, e.g. Ref 13/2018. NB: Failure to comply with the above instructions will disqualify applicants. Person with disabilities should feel free to apply for these posts. The appointment is subject to positive outcome obtained from the NIA the following checks (security clearance, credit records, qualification, citizenship and previous experience employment verification). Failure to comply will result in the application not being considered”. Due to the large number of applications, receipt of applications will not be acknowledged. However, correspondence will be limited to shortlisted candidates only. Please note that due to financial constraint no S&T claims will be considered for payment to the candidates that are invited for an interview. All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate's suitability based on the post's technical and generic requirements and the other must be an integrity (ethical conduct) assessment. Selection panels shall score both technical exercises as an additional criterion in the interview process.

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