This vacancy has closed. It closed on 24 July 2026 and is kept here for reference only.

EXECUTIVE PERSONAL ASSISTANT: OFFICE OF THE DDG’S

Civilian Secretariat for Police Service

Reference number: CSP/10/2026
Salary: R413 001 per annum
Centre: Pretoria
Province: Gauteng
Closing date: 24 July 2026
Circular: No 24 of 2026

Requirements

An undergraduate qualification (NQF Level 6 as recognised by SAQA) in Public Administration/or related equivalent qualification. Two years’ experience in administrative/secretarial/personal assistant environment. Knowledge of information management, office administration and management. Knowledge of Supply Chain Management Procedures, Public Service Legislative and policy framework, applicable departmental policies and Public Finance Management Act. Knowledge of virtual meeting platforms, calendar and Scheduling Tools. Computer literacy, communication (verbal & written) Skills. Report writing, presentation, project management. Planning and organizing. Analytical and ability to interact with all business units.

Duties

Render administrative support services. Screen calls, emails and correspondence. Assist in planning, scheduling and coordinating internal and external meetings. Draft the meeting calendar for the DDG. Book boardroom/s for the DDG’s meetings with internal and external stakeholders. Assist with the compilation of quarterly Demand Management Plans and monitoring of the budget expenditure. Provide secretariat support services for the DDG’s meetings. Follow up on resolutions and action items. Handle correspondence in the office of the DDG. Organise, maintain the filing system and confidential records. Render logistical support services in the office of the DDG. Provide travel and accommodation arrangements. Process and submit itineraries. Process and submit subsistence and travel claims. Ensure that the DDG is prepared for meetings and engagements (i.e. being in receipt of relevant information, briefing documents, etc.). Maintain the DDG’s personal file (e.g. keep copies of documents submitted to HRM Unit such as leave forms, Performance Agreements/Assessments and other relevant work-related documents). Ensure effective and ongoing communication (verbal and written) is maintained from the office of the DDG, Branch and other business units. Receive and record documentation before submission to the Branch Coordinator. Meet and greet the clients/stakeholders who are visiting the DDG and manage the waiting area.

Where to send your application

Can be emailed to ExecutivePA-ODDG@csp.gov.za

Enquiries

Mr M Maiko Tel No: (012) 493 1390

Note

Preference will be given to youth, Coloureds, Indians and Whites both males and females in accordance with our employment equity plan.

Taken from Public Service Vacancy Circular 24 of 2026, published by the Department of Public Service and Administration on 10 July 2026. Open the PDF to check this post against the original. Last checked 9 September 2026.

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