This vacancy has closed. It closed on 10 July 2026 and is kept here for reference only.

RECORDS MANAGEMENT OFFICER

Department of Land Reform and Rural Development

Directorate: Knowledge, Information And Innovation Management

Reference number: 3/1/1/1/2026/112
Salary: R413 001 per annum (Level 8)
Centre: Gauteng (Pretoria)
Province: Gauteng
Closing date: 10 July 2026
Circular: No 22 of 2026

Requirements

Minimum requirements: Applicants must be in a possession of a Grade 12 Certificate and a National Diploma in Information Management (NQF Level 6) or relevant equivalent qualification. Minimum of 2 years’ experience working in the records management environment. A valid driver’s licence. Job related knowledge: Public Service Regulations, 2016 (as amended). Relevant training presented by the National Archives and Records Service. National Archives and Records Services Act of South Africa (Act no 43 of 1996, as amended). Electronic records management and preservation principles. Records and registry management procedures. Records and documents management systems. Records management policy. Minimum Information Security Standard (MISS). Electronic classification systems. Job related skills: Facilitation and presentation. Planning and organising. Computer literacy. Problem solving. Communication (verbal and written). Ability to work within a team.

Duties

Coordinate the records management and filing services in all registries / offices. Ensure that all records created and received are classified according to the approved Departmental File Plan. Verify the client’s records management with the records classification systems, records decongestion / backlog clearing and enterprise content management. Coordinate the preservation of historical records. Coordinate disposal of appropriate records. Ensure that no archival / permanent valuable records are destroyed. Gather and collate inputs for the determination of retention periods of records. Gather and collate inputs to the user manual for registry staff. Respond to enquiries on records management and registry services. Monitor the implementation and maintenance of records management systems. Promote the implementation of records management policy, processes and procedures. Provide advice on the application of registry standard operating procures and records classification systems. Update records management system, including the maintenance and management of active and archived records. Maintain departmental security and confidentiality of information in accordance with policies requirements. Liaise with other Departments for best practices on records management. Conduct inspections in terms of records management practices and procedures. Monitor the quality of records created. Investigate the response times in retrieving records and providing information. Monitor the quantity of records disposed. Inspect the condition of all records in all storage areas. Review the accessibility of all records on all storage media. Facilitate records management awareness programs. Identify awareness interventions and training on records management. Conduct on-site records management orientation. Coordinate the training on the records management systems. Develop survey reports.

Where to send your application

Applications can be submitted by hand delivery during office hours to: 600 Lilian Ngoyi Street (formerly known as Van der Walt Street), Berea Park, Pretoria, 0002 or by email to Post112@dlrrd.gov.za

Enquiries

Mr PA Khatlake Tel: (012) 312 8796

Note

EE Targets: African, Coloured, Indian and White Males and Coloured and Indian Females and Persons with Disabilities.

Taken from Public Service Vacancy Circular 22 of 2026, published by the Department of Public Service and Administration on 26 June 2026. Open the PDF to check this post against the original. Last checked 9 September 2026.

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