REGISTRY CLERK

Department of Land Reform and Rural Development

Directorate: Human Resource And Records Management

Reference number: 3/1/1/1/2026/284
Salary: R237 453 per annum (Level 05)
Centre: Gauteng (Pretoria)
Province: Gauteng
Closing date: 30 October 2026
Circular: No 37 of 2026

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Requirements

Minimum requirements: Applicants must be in a possession of Grade 12 Certificate. No experience required. Knowledge of registry duties, practices as well as the ability to capture data, and operate computer. Working knowledge and understanding of the legislative framework governing the Public Service. Knowledge of storage and retrieval procedures in terms of the working environment. Understanding of the work in registry. Planning and organization. Computer literacy. Language. Good Verbal and written communication skills. Interpersonal relations. Flexibility. Teamwork.

Duties

Provide registry counter services. Attend to clients. Handle telephonic and other enquiries received. Receive and register hand delivered mail/files. Handle incoming and outgoing correspondence. Receive all mails. Sort, register and dispatch mail. Distribute notices on registry issues. Receive and capture invoices. Render an effective filling and record management service. Opening and close files according to record classification system. Filing/storage, tracing (electronically/manually) and retrieval of documents and files. Complete index cards for all files. Operate office machines in relation to the registry function. Open and maintain Franking machine register. Frank post, record money and update register on daily basis. Undertake spot checks on post to ensure no private post is included. Open & maintain remittance register. Record all valuable articles as prescribed in the remittance register. Hand delivers and signs over remittances to finance. Send wrong remittances back to sender via registered post and record reference number in register. Keep daily record of number of letters franked. Process documents for archiving and/or disposal. Electronic scanning of files. Sort and package files for archives and distribution. Compile list of documents to be archived and submit to the supervisor. Keep records for archived documents.

Where to send your application

Applications can be submitted by hand delivery during office hours to: North Gauteng Deeds Registry, at 600 Lilian Ngoyi Street, Berea Park, 0002, Pretoria (Department of Land Reform and Rural Development: Head Office). Candidates are also encouraged to apply by using this link: http://deedsportal.deeds.gov.za before the closing date, as no late applications will be considered

Enquiries

Mr. H Tshinavhe Tel No: (012) 338 7324

Note

EE Targets: African, Coloured, Indian and White Males and Indian and White Females, and Persons with Disabilities.

Taken from Public Service Vacancy Circular 37 of 2026, published by the Department of Public Service and Administration on 16 October 2026. Open the PDF to check this post against the original. Last checked 24 October 2026.