This vacancy has closed. It closed on 10 July 2026 and is kept here for reference only.
REGISTRY CLERK: RECORDS & KNOWLEDGE MANAGEMENT
Department of Police
Directorate Records Management & Auxiliary Services
- Reference number
- LPT/105, LPT/108 & LPT/109
- Salary
- R237 453 per annum (Level 5)
- Centre
- Head Office - Polokwane
- Province
- Limpopo
- Closing date
- 10 July 2026
- Circular
- No 22 of 2026
Requirements
Grade 12 / Matric / An NQF level 4 as recognised by SAQA. Knowledge & Skills: Knowledge of Registry duties, practices as well as the ability to capture data, and operate computer. Working knowledge and understanding of the legislative framework governing the Public Service. Knowledge of storage and retrieval procedures in terms of the working environment. Understanding of the work in Registry.
Duties
Provide clerical support to Human Records Management. Opening and closing of files. Giving folio numbers to all documents / correspondence received in the registry. Listing all Human Resource Records which are ready for disposal. Implementation of minimum information required in all Human resource records. Redressing of all worn out files and replacement of new jackets. Filling of personnel and other related documents. Maintenance of registers. Ensure safekeeping of personal records. Render Archive services. Maintenance of the staff filling / records classification systems. Quarterly audit of all active documents and files. Provide any other administrative support to the office. Provide support on facilitation of compliance of information and security. Ensure compliance to management of information and security and promotion of access to information. Ensure compliance to management of National Minimum Information Requirements are complied. Ensure compliance to records classification requirement. Provide support on coordination of personal files. Safekeeping of personal files. Maintenance of stall file plan. Maintenance of schedule of records management manuals. Process documents for archiving and disposal. Listing of records that are due for disposal. Listing of records that need to be transferred both to the Provincial Archives and mini departmental archives. Compile list of documents to be archived and submit to the supervisor. Listing of all applications for employment that need to be disposed. Provide reproduction services on Human Resource Records. Attend to clients. Handl telephonic and other enquiries received. Electronic scanning of files. Sort and package files for archived and distribution. Keep records for archived documents. Complete index cards for all files.
Where to send your application
Direct your application to the following addresses: Hand delivery address: No. 44 Schoeman Street, Polokwane, Landbank Building, 3rd Floor Office No.316. Posted applications: The Provincial Head: Human Resource Management, Recruitment Office (Attention: Lt Col Kobe), South African Police Service, Limpopo Province, Private Bag X9428, Polokwane, 0700. Email: ManokoTJ@saps.gov.za
Enquiries
Mesdames Elizba Kotze / B.P. Chaka / Conny Kgadima / K.H. Moremi / Mr. J.S. Nduli Contact No. 015 298 7000.
Taken from Public Service Vacancy Circular 22 of 2026, published by the Department of Public Service and Administration on 26 June 2026. Open the PDF to check this post against the original. Last checked 9 September 2026.
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