SECRETARY

Requirements

Minimum Requirements: Applicants must display competency in the core functions of the post. Be proficient in at least English and one other official language. Be a citizen of the Republic of South Africa of which documentary proof must be furnished on the day of the interview. Be in possession of a Grade 12 / Senior Certificate / NCV Level 4 or equivalent qualification (NQF level 4 as recognized by SAQA). Relevant courses in the field of the post will serve as an added advantage. Knowledge, Skills, and Competencies: General computer literacy (MS Word, MS Excel, MS Office, MS Power Point, MS Outlook). Demonstrate competency in acting Independently, Professionally, Accountable and with Credibility. Good verbal and written communication skills. Strong planning, organizing, administrative and problem-solving skills. Strong interpersonal skills. Customer focus and responsiveness. Be willing to work under pressure and extended hours.

Duties

To provide secretarial and administrative support to the office of the Section Head. To perform professional secretarial assignments to the commander/manager. Maintain effective records and administration services. Plan and organize meetings/workshops. Draft and type official documents and correspondence. Maintain office manager/commander diary and schedule future appointments/meetings. Deliver an effective communication phone service. Schedule and arrange travel and subsistence allowances. Receive and welcome visitors. Administer general office correspondence/documents. Maintain database/filing system/register and trace documents. Protect integrity and invade unauthorized access of files/records. Compile and consolidate reports/returns. Address challenges/complaints and communicate to management. Operate and maintain standard office equipment. Determine office needs and order office suppliers and equipment. Liaise with commander/manager to schedule the meetings/workshops. Invite role player and circulate meeting/workshop documentation. Apply and order meetings/workshops refreshments. Coordinate attendees/visitors transport/parking from and to respective places/venues. Record and communicate approved meetings.

Where to send your application

Direct your application to the following addresses: Postal Address: Private Bag X94, Pretoria, 0001 OR Physical Address: 231 Pretorius Street, Wachthuis Building, Pretoria, 0001 OR E-Mail address: MadavhaA@saps.gov.za

Enquiries

Captain MN Maswanganyi Tel No (012) 393 1023 / 4967 / 1453

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