SECRETARY

Requirements

Applicants must display competency in the core functions of the post. Be proficient in at least English and one other official language. Be a citizen of the Republic of South Africa of which documentary proof must be furnished on the day of the interview. Be in possession of Grade 12 / Senior Certificate / NCV Level 4 or equivalent qualification (NQF level 4 as recognized by SAQA). Relevant courses in the field of the post will serve as an added advantage. Knowledge, skills and competencies: General computer literacy skills (MS Word, MS Excel, MS Office, MS PowerPoint and MS Outlook). Demonstrate competency in acting Independently, Professionally, Accountable and with Credibility. Good verbal and written communication skills. Sound planning, organizing, administrative and problem-solving skills. Strong interpersonal skills. Customer focus and responsiveness. Be willing to work under pressure and extended hours.

Duties

Provide comprehensive secretarial, administrative, and office support services to management. Draft, prepare, process, and maintain official correspondence, reports, records, and other administrative documentation. Manage diaries, appointments, meetings, workshops, travel arrangements, and office schedules. Coordinate meetings and workshops, including stakeholder liaison, logistics, documentation, minute-taking, and communication of outcomes. Administer office communication systems, visitor reception services, and stakeholder enquiries. Maintain and manage filing systems, databases, registers, and records, ensuring the confidentiality, security, and integrity of information. Compile, consolidate, and submit administrative reports, returns, and related documentation. Operate and maintain office equipment and coordinate the procurement and management of office supplies and resources. Address administrative enquiries and complaints and provide effective general office administration support in accordance with organisational policies and procedures.

Where to send your application

Direct your application to the following address: Physical Address: Reception: SAPS National Head Office: 231 Pretorius Street, Watchuis Building.Email: RatshiedanaS@saps.gov.za and DhlaminiA@saps.gov.za

Enquiries

Lieutenant Colonel Mukhesi / Captain A Dhlamini / Warrant Officer Selele on 063 697 2598/ 063 697 3155 / 082 569 8523.

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