SENIOR ADMIN OFFICER: TOWING AND AUCTIONS

Requirements

A minimum three year National Diploma (NQF Level 6) in Public Management or Public Administration or Business Management. 2-3 years relevant experience in towing and auctions at Salary Level 7. Knowledge of towing, auctions and vehicle assessments. Ability to implement and maintain simple, effective record keeping for towing and police clearances. Ability to liaise with towing merchants and RT46 contract administrators. Ability to coordinate relief vehicles based on the approved procedures and policy. Ability to coordinate enquiries from client departments, service providers and other stakeholders relating to withdrawn vehicles, towing and auctions. Valid driver’s license.

Duties

Oversee Vehicle Life Cycle Programme (Repairs and Maintenance): Oversee the provision of towing and auction services to the entity, Liaise with client departments, service providers and other stakeholders on towing, auctions and vehicle assessments, Coordinate enquiries relating to withdrawn vehicles, towing and auctions, Implement and maintain simple, effective record-keeping systems for towing and police clearances, Liaise with towing merchants and RT46 contract administrators, Compile weekly, monthly and quarterly reports on towing, auctions and vehicle assessments, Coordinate the planning, development, implementation and monitoring of towing, auction and vehicle assessment activities. Coordinate Towing and Auction Administration: Compile and administer auction documentation. Obtain, verify and maintain TransUnion vehicle values for auction and disposal processes, Compile and maintain vehicle assessment reports and supporting documentation, monitor staff performance and maintain performance administration records within the unit, Document activities and compile weekly progress reports for review, Verify the execution of applicable maintenance procedures and administrative controls. Monitor Strategy and Development Initiatives: Review new business initiatives that affect towing, auctions and vehicle assessments, participate in approved projects and operational improvement initiatives within the area of responsibility, Assess the operational impact of new initiatives, projects and process changes, Communicate approved initiatives and process changes to relevant stakeholders, monitor implementation of approved changes and record their effect on service delivery. Supervise unit resources, including people management: Make budgetary recommendations and advise on spending, supervise resources to ensure effective services, implement sound management of human resources within the component, perform daily supervision of the section, Facilitate and encourage staff development to meet the changing demands of the job. Maintain Stakeholder Relationships and Monitor Continuous Improvement: Review operational processes and recommend continuous-improvement actions for towing, auctions and vehicle assessments., Maintain strong relationships with internal and external stakeholders to promote effective service delivery, Engage and negotiate with key stakeholders to facilitate compliance with towing and assessment requirements, Liaise and communicate with departments, customers, suppliers and other service providers, Coordinate an effective interface with other departmental staff, Monitor improvement actions against entity goals, service standards and customer requirements. Coordinate Relief Vehicle Administration Activities: Coordinate requests and allocation of relief vehicles to client departments in line with approved procedures, Verify vehicle availability, allocation approvals and supporting documentation before release, Record vehicle issue and return dates, mileage, fuel levels and vehicle condition in the relevant registers or systems, Monitor the duration of relief vehicle allocations and follow up on overdue returns, extensions and substitutions, Liaise with client departments and relevant internal units regarding relief vehicle availability, collection, return and replacement, Verify relief vehicles on issue and return and record any damages, defects or incidents for referral to the relevant unit. Compile weekly and monthly reports on relief vehicle allocations, utilisation, outstanding returns and exceptions.

Where to send your application

All applications to be submitted online on the following link: online at https//jobs.gauteng.gov.za

Enquiries

Ms. Khutso Motshekga Tel No: (010) 345 1538

Note

Applicant must ensure that they complete all sections on the online Z83 and attached a detailed CV with at least three (3) contactable references. Failure to complete or disclose all required information will automatically disqualify the applicant. No late applications will be accepted. Shortlisted candidates will be required to submit certified copies of qualifications, identity document and driver’s license on or before the day of the interview. It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualifications Authority (SAQA). The National Department of Forestry, Fisheries and the Environment is an equal opportunity, affirmative action employer. Preference may be given to appointable applicants from the underrepresented designated groups in terms of the Department’s equity plan. Persons with disabilities are encouraged to apply. Correspondence will be limited to successful candidates only. Short-listed candidates will be subjected to screening and security vetting to determine their suitability for employment, including but not limited to: Criminal records; Citizenship status; Credit worthiness; Previous employment (reference checks); and Qualification verification. Short-listed candidates will be expected to avail themselves at the Department’s convenience. Entry level requirements for SMS posts: In terms of the Directive on Compulsory Capacity Development, Mandatory Training Days & Minimum Entry Requirements for SMS that was introduced on 1 April 2015, a requirement for all applicants for SMS posts from 1 April 2020 is a successful completion of the Senior Management PreEntry Programme as endorsed by the National School of Government (NSG) prior to appointment. The course is available at the NSG under the name Certificate for entry into SMS and the full details can be obtained by following the below link: https://www.thensg.gov.za/training-course/sms-preentryprogramme. All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. Selection panels shall score both technical exercises as an additional criterion in the interview process. All shortlisted candidates for SMS posts will be subjected to a technical exercise and interview. Following the interview and technical assessment for all SMS posts, a maximum of three (3) SMS candidates will undergo psychometric assessments to assess cognitive capabilities, behavioural preferences, emotional intelligence, and integrity in compliance with the DPSA Directive on the implementation of competency-based assessments. Persons appointed will be subjected to a security clearance, the signing of performance agreement and employment contract. The Department reserves the right not to make an appointment. If you have not been contacted within three 3 months after the closing date of the advertisement, please accept that your application was unsuccessful. By submitting the employment application form, you agree and consent in terms of Section 11(1) of the Protection of Personal Information Act (POPIA), 2013 (Act 4 of 2013), for your personal information which you provide to the DFFE to being processed by the department and its employees, agents, Cabinet committees, and subcontractors for recruitment purposes, in accordance with the POPIA of 2013. For general enquiries please conduct Human Resources on 010 345 1535. NB: If you do not receive any response within 3 months, please accept that your application was unsuccessful. No faxed, post or hand delivered, and late applications will be considered.

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