SENIOR ADMINISTRATIVE OFFICER

Requirements

Minimum requirements: Applicants must be in possession of a Grade 12 Certificate and a National Diploma (NQF Level 6) in one of the following: Public Administration / Public Management / Business Administration / Business Management / Office Management and Technology / Management Assistant or relevant equivalent qualification. Minimum of 3 years' relevant administrative experience in programme administration, project administration or public sector administration. A valid driver’s licence. Job related knowledge: National Rural Youth Service Corps (NARYSEC) policies. Public Service Act. Public Service Regulations. Public Finance Management Act (PFMA). Treasury Regulations. PERSAL administration. Records Management and National Archives legislation. Protection of Personal Information Act (POPIA). Government administrative procedures. Microsoft Office applications. Job related skills: Administrative management. Records and information management. Report writing. Minute taking. Computer literacy (Microsoft Office) Planning and organising. Communication (written and verbal). Interpersonal relations. Problem solving Analytical thinking Coordination and facilitation. Time management. Customer service. Document management.

Duties

Coordinate administrative support for NARYSEC recruitment and participant administration. Coordinate administrative and logistical support for recruitment, screening, shortlisting. interviews, participant verification and induction processes in accordance with approved NARYSEC Standard Operating Procedures. Prepare recruitment documentation, interview packs. attendance registers and related administrative records. Verify participant application documents and maintain recruitment databases and participant records. Prepare participant appointment, registration and contractual documentation. Administer participant movements, including appointments, transfers. resignations, terminations, stipend deductions and related Human Resource documentation. Respond to participant administrative enquiries and provide programme support services. Accompany participants during approved programme activities where required. Provide administrative support for Provincial Programme Implementation. Prepare official correspondence, submissions, memorandum. reports and other programme documentation. Coordinate meetings, prepare agendas. compile minutes and maintain records of decisions. Maintain participant files. attendance records and programme documentation throughout the programme lifecycle. Coordinate and quality assure. participant payroll and PERSAL certification documentation prior to submission. Maintain records relating to community service, skills development and participant progression. Coordinate stakeholder communication and maintain administrative records relating to programme implementation. Perform general administrative support functions to facilitate effective programme delivery. Provide administrative support for financial planning, budgeting and reporting, including the compilation and monitoring of the Directorate Management Plan (DMP), Procurement Plan and financial reports. Coordinate the procurement of goods and services in accordance with the approved DMP, Procurement Plan and departmental procurement procedures. Maintain the invoice register, track payments with Finance and follow up on outstanding invoices. Coordinate Information Management and Programme Reporting. Compile participant statistics and monthly, quarterly and annual programme performance reports. Compile information required for the Annual Performance Plan (APP), Integrated Operational Plan (IOP) and other management reporting requirements. Maintain programme information systems and databases, including extracting and analysing NIMS reports. Maintain Portfolio of Evidence and supporting documentation for programme implementation. Maintain participant filing systems and records in accordance with departmental records management policies. Monitor the completeness, accuracy and integrity of programme information and supporting documents. Prepare management information and statistical reports for Provincial and National Office. Coordinate Travel, Logistics and Programme Support Services. Coordinate travel, transport and accommodation arrangements for programme activities and maintain related administrative records. Prepare travel, accommodation and conference submissions with supporting documentation. Liaise with Supply Chain Management and service providers regarding logistical arrangements for programme activities. Coordinate logistical arrangements for recruitment, interviews, medical screening, training, community service, graduation ceremonies and stakeholder meetings. Maintain travel, accommodation and logistics registers. Provide logistical support during official NARYSEC events and activities.

Where to send your application

Applications can be submitted by hand delivery during office hours to: 524 Stanza Bopape and Steve Biko Street, Suncardia Building, 6th Floor, Arcadia, 0002 or by email to Post326@dlrrd.gov.za

Enquiries

Mr T Mtintsilana Tel No: (021) 467 7888

Note

EE Targets: African, Coloured, Indian and White Males, and Coloured, Indian and White Females, and Persons with Disabilities.

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